WAM UNITED SOCCER CLUB INC.

 

BY-LAWS

 

 

ARTICLE I

 

NAME

 

                The official name of the organization shall be Willington, Ashford and Mansfield United Soccer Club Inc.  Reference to “WAM UNITED” elsewhere in this document shall be to the name above.

 

 

ARTICLE II

 

AFFILIATION

 

                WAM UNITED is named as an affiliate of Connecticut Junior Soccer Association (CJSA).  Willington, Ashford and Mansfield are the three towns that constitute the Willington, Ashford, Mansfield United soccer club.

 

                Each town shall administer its own finances, meeting its responsibilities to the WAM United Treasurer in accordance with accepted Not-for-profit practices and the Objective of WAM UNITED Soccer Club Inc. as stated in Article III.  WAM United may not assess fees against any town without the town committee's consent except those fees that are reasonably necessary to the normal operation of the soccer program.  Any amendment to the provisions of this paragraph, including this sentence, will require a vote, infavor of amendment, of 80% of the voters eligible to vote for a by-law amendment.

 

 

ARTICLE III

 

OBJECTIVE

 

                The objective of WAM UNITED is to provide guidelines for the three town membership, named as the affiliated in Article II, to adhere to the rules put forth by CJSA and WAM UNITED, and to provide an opportunity for all soccer players within the three communities to develop their soccer skills in a positive environment.

 

 

ARTICLE IV

 

REGISTERED PARTICIPANT

 

                A WAM UNITED registered participant consists of any youth meeting the requirements of age, regardless of gender or race and any adult registered as a coach, volunteer, referee and/or Board member regardless of gender or race, participating in the above mentioned towns affiliated as WAM UNITED.  No one shall use the name WAM UNITED that is not registered under the WAM UNITED affiliation.

 

 

ARTICLE V

 

EXECUTIVE BOARD

 

                It is strongly recommended that each Executive Board member serve in a capacity that represents their town recreational league.  The Executive Board shall consist of nine (9) voting members, three (3) from each town. In addition the immediate past Chairperson shall be a non-voting member of the Executive Board.

                The Chairperson shall not represent any specific town and cannot vote except to break a tie.  In the event there are Co-chairs, only one would vote on a rotating basis to break a tie.

                The town that Chairperson is from will be represented by three (3) voting members on the Executive Board in addition to having the Chairperson on the Board.

                The Chairpersons or Co-Chairs have the power to call an executive meeting.

                Those officers representing WAM UNITED in a voting capacity at CJSA meetings will serve in the best interests of the League.

                A member of the Executive Board can be removed by a two-thirds vote of the eligible voters of the executive board.

                Each town shall elect their three (3) representatives and one (1) alternate representative to the WAM UNITED Executive Board by the end of November and submit the names to the current WAM UNITED chairman for the December meeting.

                An elected WAM United representative can designate, and provide notice of such designation to the Chairman and/or the Secretary, that the alternate representative from his/her town will be a “Voting Alternate,” attend a WAM UNITED Executive Board meeting and assume his/her rights and responsibilities in the event that he/she is unable to perform those duties.

 

 

ARTICLE VI

 

OFFICERS AND ELECTIONS

 

                Officers shall be elected from and by the Executive Board of WAM UNITED.  The officers shall consist of a Chairperson or Co-Chairs, Secretary, Treasurer and Registrar.  All officers shall be elected by a motion put forth at the monthly meeting of the Executive Board, see Article VII, in December of each calendar year.  Officers elected shall serve one year commencing on the date of the elections.  There will not be any restrictions on successive terms with the exception of the chairman, who shall be limited to one two year term, unless the entire Executive Board unanimously votes to re-elect the Chair to another term.

 

                Those Executive Board members of the WAM UNITED that hold a voting capacity shall be registered with their respective towns.

 

 CHAIRPERSON OR CO-CHAIRS

The Chairperson or Co-Chairs presides at meetings and has the overall responsibility for all League functions and adherence to CJSA and WAM UNITED rules and regulations.  The Chairman or Co-Chairs have the power to call an executive meeting.  Those officers representing WAM UNITED in a voting capacity at CJSA meeting will serve in the best interest of WAM UNITED.

 

SECRETARY        Records and distributes the minutes of the meetings to the Executive

Board (prior to the next meeting) and schedules the meeting room. Keeps all WAM forms registration, coaching, player assessment etc. on file.

 

TREASURER        Responsible for the association treasury.  Pays bills with Board approval and submits quarterly reports to the Board and the appropriate financial records to satisfy the regulatory Agencies (CJSA, USYSA, State and Federal).  Each town must submit a complete financial statement to the WAM United Treasurer each year by February 28 following the close of the calendar year.

 

REGISTRAR         Responsible for the registration of all players, managers, assistant coaches, volunteers and Board members within WAM UNITED.  They will work with each town registrar to prepare a complete list to be sent to the District Registrar.  The Registrar may appoint non voting assistant(s) as required.

 

 

ARTICLE VII

 

MEETINGS

 

                Meetings will be held monthly, or otherwise, as deemed appropriate by the Executive Board.  Meetings are open to all WAM UNITED personnel, which includes parents/guardians of WAM UNITED players.  The Executive Board members are expected to attend.  In order to conduct any business the following conditions must be satisfied.  A quorum for the Annual January meeting shall be defined as a minimum of eight (8) of the fifteen (15) eligible voters. For regular monthly meetings a minimum of six (6) of the ten (10) board members are needed.

 

                Non Executive Board registered participants are not allowed to discuss the issues on the agenda unless they are given the floor by the Chairperson.  Guests will be allowed to address the Board only if they request to be placed on the agenda.

 

                The chairman may call a Board meeting in addition to the regular monthly meetings as he/she deems necessary.

 

                The purpose of these meetings will be to make available to WAM UNITED affiliated registered participants any and all league information, i.e., finances, policies, staff, schedules, camps etc.

 

                Robert’s Rules of Order shall govern the proceedings of all meetings except where rules are specific to WAM UNITED, such as the Appeals process.

 

 

ARTICLE VIII

 

BY-LAWS REVISION AND AMENDMENT

 

                All proposed revisions or amendments to the by-laws shall be done at the January meeting, except if the Chairperson calls a special meeting which is approved by a 2/3 vote of the Executive Board. At this January meeting, each town’s committee shall designate two additional voting members to participate in approving or rejecting proposed revisions and amendments to the WAM UNITED by-laws.  Any proposed revisions or amendment shall be distributed, to each town’s committee, one month prior to the January meeting.  All proposed changes to the by-laws can only be made by a member of the WAM UNITED Executive Board and must be recommended by a minimum of two Board members.  Any proposed changes must be submitted in writing to the Chairperson with the supporting Board members signatures.  The Chairperson will then distribute the proposed changes to the Town committees in advance of the January meeting.  In order to conduct any business the following conditions must be satisfied:  A quorum shall be defined as eight (8) of the fifteen (15) eligible voters.   Any revisions or amendments to the by-laws must be approved by a vote of two-thirds (2/3) of the eligible voters at this meeting.